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IEEE Checkpoints Guide

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Figures Not in Tables

Keep images outside table environments.

No Horizontal Image Alignment

Stack images vertically with captions.

No Highlighted Content

Remove highlights and colored backgrounds.

Equation Numbering

Number display equations for referencing.

No EMF/WMF

Use PNG/JPEG/PDF for compatibility.

Has Sections

Use proper section headings.

Overview

This guide explains each checkpoint the validator runs on your document and actionable steps to fix issues.

1. Figures Not in Tables

Images must not be placed inside tables. Use proper captions and keep figures outside table cells.

  • Open the document and locate images inside any table cell
  • Cut the image (Ctrl+X) and paste it on a new line outside the table
  • Below the image, type a caption like: “Figure X: Descriptive caption”
  • Do not use table borders or cells for figure placement
  • Repeat for all images embedded in tables

2. No Horizontal Image Alignment

Avoid placing multiple images side‑by‑side on the same line. Stack images vertically, each with its own caption.

  • Find any section with two or more images on the same line
  • Press Enter to move the second image to the next line
  • Ensure each image has its own caption directly below it
  • Align images to center using the toolbar (optional)
  • Keep one image per paragraph for clarity

3. No Highlighted Content

Remove all text highlighting and colored backgrounds so the paper has uniform formatting.

  • Select highlighted text
  • Go to Home → Text Highlight Color → No Color
  • If background color was used, remove via Home → Shading → No Color
  • Ensure body text is black on white with no highlights
  • Save the document after clearing all highlights

4. Equation Formatting and Numbering

Display equations should have visible numbering so they can be referenced.

  • Insert the equation on its own line (Use Word’s Equation tool)
  • Place the equation number to the right (e.g., “(1)”) using a right‑aligned tab stop
  • Use consistent numbering across the paper: (1), (1.1), 2, 2.1, etc.
  • Reference equations in text using their numbers (e.g., “as shown in (3)”)
  • Keep equations centered and numbers aligned to the right

5. No EMF/WMF Image Formats

Replace EMF/WMF images with PNG or JPEG for compatibility.

  • Right‑click the image → Save as Picture
  • Choose PNG (for diagrams) or JPEG (for photos) and save
  • Delete the original EMF/WMF image from the document
  • Insert the saved PNG/JPEG via Insert → Pictures
  • Verify images render correctly and at sufficient resolution

6. Document Has Sections

Organize content with proper section headings and optional subsections.

  • Create main sections: Introduction, Methodology/Background, Results, Conclusion, References
  • Apply Heading 1 style to main section titles (Home → Styles → Heading 1)
  • Use Heading 2 for subsections if needed
  • Ensure each section contains meaningful content
  • Keep consistent formatting for all headings